Crystan J PA Services LLC is a boutique executive virtual assistant agency that provides high-level administrative and operational support to entrepreneurs, small business owners, and executives. We help streamline day-to-day tasks so you can focus on growing your business.
Crystan Johnson is the founder and lead Executive Virtual Assistant behind Crystan J PA Services LLC. With a background in business operations, client management, and digital organization, Crystan is known for her professionalism, reliability, and commitment to helping business owners thrive behind the scenes.
We offer a range of virtual assistant services including:
• Executive calendar and email management
• Client communication and onboarding
• Travel planning and coordination
• Systems setup and organization
• Social media scheduling and content assistance
• Admin support and business operations
Custom packages are available based on your business needs.
If you’re feeling overwhelmed with administrative tasks, missing important emails, struggling to stay organized, or not spending enough time in your zone of genius—then yes, it’s time for a virtual assistant. We’re here to lighten your load and help you operate more efficiently.
The Vision-in-Motion Framework focuses on building systems that free entrepreneurs from the daily grind and allow them to lead like CEOs. Each system is designed to create flow, efficiency, and scalability.
1. Administrative Systems
Inbox and calendar management workflows
Standardized communication templates and response systems
File organization structures (Google Workspace, Dropbox, Notion, etc.)
Task-tracking dashboards and recurring task schedules
Purpose: Maintain order, consistency, and clear communication across all operations.
2. Client Management Systems
CRM setup and automation (HoneyBook, Dubsado, ClickUp, etc.)
Lead tracking and follow-up processes
Onboarding/offboarding workflows
Client feedback and retention systems
Purpose: Create a seamless client experience that builds trust and increases retention.
3. Project & Operations Systems
Project timelines, SOPs, and task automation
Team communication and file-sharing structure
Workflow mapping to define who does what and when
KPI and progress-tracking systems
Purpose: Ensure every project moves efficiently from idea to execution without bottlenecks.
4. Marketing & Visibility Systems
Social media content calendars and approval workflows
Email marketing automation and campaign templates
Brand asset organization (Canva, Google Drive, etc.)
Purpose: Keep marketing consistent, professional, and strategic without adding daily workload.
5. CEO-Level Systems
Weekly CEO dashboards for tracking metrics and performance
Delegation maps that assign tasks by role and priority
Time-blocking and productivity optimization plans
Purpose: Allow business owners to operate at a higher level, focusing on growth, partnerships, and strategy, not day-to-day management.
While we work with clients across various industries, we specialize in supporting coaches, consultants, agency owners, travel professionals, influencers, and creative entrepreneurs.
Yes! Every business is different. We create personalized service packages that align with your workload, business goals, and budget. During your consultation, we’ll identify which package works best for you.
I don’t charge by the hour. Instead, I offer monthly retainer packages starting at $1,000. This structure provides you with more flexibility, consistent support, and predictable billing so you’re never watching the clock and can focus on what matters most.
You can book a consultation using our online scheduler. During the consultation, we’ll discuss your needs, current pain points, and how we can support your business. After the call, we’ll send a proposal and agreement to move forward.
Absolutely. Confidentiality and professionalism are top priorities at Crystan J PA Services LLC. All client information is handled with care, discretion, and trust.